When sharing photos from your corporate retreat or confidential contracts, it’s important to be aware of security when uploading and downloading business files. If you don’t use the proper protocols your devices could be susceptible to viruses and malware.
Making sure your files are encrypted prior to uploading is the best way to ensure their security. This ensures that, even should hackers get hold of the access token of the file that they won’t be able to use it anywhere else than your own server. Limiting the number of servers handling sensitive data can help reduce the risk of a leak or theft.
A great way to secure files is to stop the uploading of file types that have been found to be harmful. In order to do this, you’ll need have a system that checks the contents of files against a set of known threats. For instance, if using a secure document management software which automatically converts all documents uploaded to PDF, hackers will have a harder time replacing a company policy by using malicious.exe. malicious.exe file.
Lastly, you should ensure that your file uploading system is compliant with the regulations that are applicable to your industry and the country you’re in. If you deal with healthcare-related information the system you use to upload files should be HIPAA certified. GDPR compliance is essential for any company that deals with EU citizens’ personal data. You’ll need to utilize an application that checks uploaded files against the list of content that is regulated types, and then scans them for viruses.