Computer files are an integral part of the daily business operations of all companies. They contain employee instructions manuals, company policy documents branding logo files, sales presentations among other important assets. With more employees working remotely, sharing digital files becomes an essential method of communication and collaborate on projects across departments.
Most popular file-sharing services offer various plans and features. They usually have advanced security features to keep confidential business information safe and prevent unintentional leakage of data. These include encryption keys along with permissions and the “confidential setting” for internal use. They also enable companies to track how and when files are accessed by employees and teams. Many also support industry standards such as HIPAA and FINRA for data security.
File sharing is a great way to save time and reduce the requirement to have multiple copies of documents in your email inbox or on storage devices. This eliminates confusion and allows for more work to get done in a shorter period of time.
While file-sharing systems can reduce a lot of the pain problems that arise from traditional document transfer methods, it’s important for businesses to be aware of the risks involved. This is particularly relevant when dealing with sensitive information and intellectual property. It’s quite easy for users to accidentally send an unintentional file that contains PII/PHI, private client information or payment card data to the wrong person–or even to malicious actors who could potentially take advantage of this exposure.