To maximize the value of members in their time, it’s crucial to conduct board meetings efficiently and effectively. A little planning ahead can make a difference and include ensuring that the meeting begins on time and that board members have access to all the documents they require in advance. Utilizing visual aids and presentations can increase participation and aid in the discussion process giving a clearer view of difficult issues.
Board members bring a wealth expertise to the table and are typically experts in their respective fields. However, it is crucial to balance this expertise with a sense of professionalism and a willingness to hear other opinions. This will help everyone communicate, and will lead to productive discussions that can lead to effective decisions.
Begin the meeting on time
It is vital to ensure the success of a board meeting, especially in the case of a virtual board meeting. Start the meeting on time sets the tone for the entire meeting and ensures that all crucial issues are addressed.
Check if quorum exists
To begin the meeting the presiding officers should call a roll for all participants including presiding officers as well as staff members. If a quorum cannot be present, the meeting can’t take place.
Approve the agenda and previous minutes of the meeting.
The board will then look over the minutes of the meeting after approving the agenda. The board can then look over the minutes of the meeting to determine whether there are any changes required or if they should be prioritized. Then, the board can move on to the next item of business.
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