Online board meetings can be a useful method for making decisions that are effective. However, when they’re not run well, they can cause boredom and lower participation. Use these tips to energize your virtual meetings and boost efficiency.
The agenda should be shared prior to the meeting with all participants to ensure that everyone understands the topics to be discussed. Consider asking your board members to attend at a distance without distractions. Additionally, ask attendees to use your software’s “raise hand” function whenever they wish to speak to avoid talking too much and missing the important point.
Set a time limit for each topic to keep the meeting focused on the most important issues. This will allow everyone to take part and keeps discussions from getting off-topic or distracting other participants. Encourage your board members to muffle their microphones when not talking to minimize background noises like children, pets and coworkers.
Last but not least, try to end the meeting at a reasonable time as this shows respect for the other board members’ time. It is also a good practice to send the minutes shortly after the meeting has ended. It is also beneficial to simplify the process of recording and distributing minutes by making use of the built-in features in the software you use to manage your board, such as inline task delegate.
This will ensure that everyone is on the same page with regards to what happened at the meeting and what needs to be done between meetings.
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