The agenda of a board meeting is one of the most essential elements of the success of a board meeting. A well-planned agenda can help focus the discussion, reduce the time spent on irrelevant topics and ensure that all board members are fully prepared to engage with the issues at hand.
The executive team must decide on a few strategic areas prior to the board meeting. This will prevent a runaway boardroom train and make the discussion productive and relevant.
When the agenda for the board meeting is set, the board admin will distribute it to all directors, making sure that they have the opportunity to review the material prior to the meeting. This lets them highlight the most important points and to prepare any questions they may have ahead of time. Directors also have the opportunity to submit or review any reports that they need to submit.
The general counsel or a designee must also go through any board materials prepared by management for any consistency and mistakes. They should also be looking for a section participants and draft resolution language to be used for decisions that need to http://boardroomsystems.net/board-meeting-checklist be made.
The chair should also contact any chairpersons or directors who were given action items from previous meetings to confirm that they are on the right track. This is an excellent way to stay up-to-date on any progress and give a timely update.