As nonprofits continue to shift away from in-person meetings and virtual calls it is crucial that board members are aware of how to keep these meetings running smoothly. There are many variables that can impact the quality of a virtual meeting, regardless of whether participants are in the room or on the opposite side of the globe. The participants may encounter technical problems such as an unresponsive display or sudden audio loss. While these problems may occur, the best way to prevent them from happening is to prepare ahead.
Making an agenda in advance allows attendees to get a understanding of the agenda and give feedback on potential topics prior to the meeting. This can help the meeting more efficient because participants can focus on the most important issues. The agenda can be arranged in a priority order and include times for each topic. Additionally, the agenda should contain an approximate meeting time to ensure that the attendees keep on track and not overrun their allotted times.
A teleconference tool allows the participant to share his computer screen with other members of the team. This will help keep the online meeting running smoothly. This is especially beneficial if the board has to present financial reports, committee reports, or any other type of document that requires visual representation.
This feature allows users to make modifications in real time to a document that is being displayed to a group. This feature is useful when a group is examining a data-driven spreadsheet.
www.boardonlinemeeting.net/how-are-boards-achieving-sustainable-growth-and-making-money/