A virtual data room (VDR) is an online secure platform for sharing, storing and examining documents. They are commonly used to help raise funds or conduct due diligence and offer an array of permissions.
To get the most value out of the use of a VDR requires an understanding of the type of data you’ll uploading and how it will be arranged. Start by defining the desired result, such as a recommendation for an investment and then go backwards from there to identify the types of information needed.
You’ll need to make an exhaustive list of all the documents you will likely to share, including legal documents such as articles of incorporation and shareholder agreements, operational documents such as customer lists, employee handbooks and supplier contracts, as well as any market research or competitive analysis that you’ve conducted. Include any quotes from actual customers who have had the pleasure of using your brand.
It is also useful to have a section dedicated to Q&A where investors can ask their questions or make comments. This helps keep the conversation in focus. It’s important to select a software with advanced features for commenting, so you can make notes on documents that other users will not be able to see, and also have an centralized discussion area to facilitate communication.
Use a solution that features an activity log, so you can observe the way your data is used and ensure that everyone is adhering the guidelines for handling files. Consider using watermarks to reduce the chance of document theft and accidental alteration. You can also provide training materials that are simple to use to help new users get comfortable with the platform.
www.dataroominfo.org/ways-to-protect-company-from-online-threats-with-vdr-solutions/