www.boardroomnow.net/secure-document-sharing-during-intensive-workflow/
There are many board room software options available on the market that will streamline every stage of the meeting process from preparation to execution and follow-up. The best choice will differ depending on the needs and goals of each business. No matter what platform they choose there are a few essential features that are essential for success.
The most crucial feature is security for board portals that ensures security and confidentiality of documents. Board management systems must offer a high level of user-friendliness and offer an array of tools for collaboration to support collaboration and improve the process of making decisions.
This includes tools to coordinate meetings and schedule meetings like calendars, or simple automation tools that allow board members to view each their availability. Additionally, meeting agenda and minute-building tools make it easy for managers to create meeting materials and give directors access to digital information.
Also, consider features like online chat and video conferencing, discussion, and real-time editing of documents. These tools aid in fostering collaboration and encourage participation during meetings, and afterwards in follow-up conversations between directors.
Finally, board management systems that support electronic signatures and voting enable directors to sign resolutions, take surveys or self-assessments as well as run polling at the end of the meeting. This eliminates the requirement for paper-based procedures and permits boards to abide by security standards while reducing their impact on the environment.